Secretarial services – Are they suitable for small businesses?
For small business owners, outsourcing professional secretarial services is a logical step. This happens because of the financial expenses many want to diminish in order to remain profitable. By hiring a third party for such services, the employer doesn’t have to spend money on social services, health insurance and other associated expenses that would normally appear if they created a special position inside the company. Companies like this one, specialised in corporate secretarial services in Singapore deal with these expenses themselves, and the hiring company is free to forget about additional amounts of money thrown out the window. Besides this indisputable advantage, however, there are other advantages that a small business owner might want to consider.
1. Filling for the company’s taxes
Filling for taxes must be done periodically. Instead of over stressing your company’s employees, it would be perfect if you would find external manpower to help you with this process. Worth to note is the fact that this is a quite complicated and time-consuming process, and by delegating this task to one of your company’s employees, you decrease the overall productivity of your enterprise. If you want to maintain a highly functional firm, make sure you outsource this dreaded task.
2. Primary accounting services
Whilst you most probably outsource your accounting department, it is highly important that the information that reaches them is simplified and it comes in an orderly fashion. This is why many secretarial services firms have staff specialised in light bookkeeping. The vast majority of their employees have a general understanding of accounting processes, and many find it quite easy to deal with double entry accounting, easy mathematics and are academically prepared in one of these domains.
3. Professional transcription services
Transcription services are one of the main areas of secretarial services. Accurately writing after dictation and making clear and easy to understand transcripts of audio materials is a complex process. If a company hires staff in order to manage the secretarial services, it is quite possible that the person in charge of this to lack these capabilities. On the other hand, professional secretarial services agencies have highly trained staff, able to deal with some of the most complex areas of this job, including transcription services. Fact is only a highly trained person could offer high levels of fluency and have a proper understanding of linguistics, which is essential for this job.
4. Professional typing services
A secretary’s job consists oftentimes in redacting e-mails and a variety of other documents. In order to have a job done properly, your secretary must show superior typing skills, and to continuously develop them in order to remain on the top of their jobs. Regular secretaries usually lack that skill, and even if they are able to redact a document in a timely manner, chances are there will appear grammar mistakes or typos. Make sure you hire a professional, and all your documents and e-mails will certainly be flawless.
Starting with the financial motives and continuing with the proper training these employees receive, there are plenty of reasons to outsource your secretarial services to a specialised company.